Ohio County Deed Records

Ohio County deed records are filed at the Ohio County Recorder's Office in Rising Sun, Indiana, where Recorder Vickie Monroe maintains the official index of all deeds, mortgages, and real property instruments for Indiana's smallest county by population. The office at 413 Main Street accepts e-recording submissions and is open to the public for in-person search during regular business hours.

Ohio County Recorder's Office

The Ohio County Recorder's Office is at 413 Main Street in Rising Sun, IN 47040. Recorder Vickie Monroe handles all deed and mortgage filings for Ohio County. The office is open Monday through Friday from 8:00 AM to 4:00 PM Eastern Standard Time. Reach the recorder at (812) 438-3369. Ohio County is Indiana's smallest county by population, with roughly 5,700 residents, but the office handles the same document types as any other Indiana recorder and keeps a complete public index of all land records going back to the county's founding.

Under IC 36-2-11, the recorder is the official keeper of all real property instruments in Ohio County. Every document accepted for recording is stamped with a date and time that carries legal priority. Indiana's first-in-time rule means the deed recorded first for a given parcel takes precedence over any later recording for the same land. Prompt recording after any property closing in Rising Sun or elsewhere in Ohio County is essential to protect ownership.

Ohio County sits along the Ohio River in the southeastern corner of the state. Before recording any deed that transfers ownership, take it to the Ohio County Auditor first. IC 36-2-11-14 requires the auditor to review and stamp the document. Once the auditor stamps it, bring it to the recorder's office at 413 Main Street with the recording fee. Ohio County also accepts e-recording, which lets professional filers skip the in-person trip entirely when the platform handles the auditor coordination as part of the submission workflow.

Searching Ohio County Property Records

In-person searches are available at the Rising Sun office. Staff can help you look up records by grantor name, grantee name, parcel number, or document type. Counter searches are free; copies carry a per-page fee. Because Ohio County is small, staff can generally assist individual searchers without a long wait. Bring a full legal name or parcel number to speed up the search.

For online access, check Doxpop to see whether Ohio County deed records are searchable remotely. Doxpop covers many Indiana counties and lets you search by name or document type and buy document images as needed. Tapestry by Fidlar is another platform worth checking for Ohio County coverage. For parcel and ownership data, Beacon by Schneider Corp may carry Ohio County records at no charge.

Call (812) 438-3369 to confirm which online tools are currently active for Ohio County before creating an account on any platform. Certified copies of deed records are available from the recorder's office. Mail requests should include a check and a self-addressed stamped envelope. Confirm fees before sending payment.

Recording Requirements in Ohio County

Documents submitted to the Ohio County Recorder must meet Indiana's statewide format standards. IC 36-2-11-16.5 sets the rules for paper size, margins, and print quality. White paper in standard sizes (8.5 by 11 or 8.5 by 14 inches) is required. The top margin on the first page must be at least 2 inches to allow for the official recording stamp. Other margins must be 0.5 inches or more. Text must be at least 8-point type and dark enough to reproduce clearly. Documents that fall short will be returned unfiled.

All deeds must include the physical mailing address of each grantee under IC 32-21-2-3. The document preparer must include their name and address on the deed under IC 36-2-11-15. That statute also directs the recorder to redact Social Security numbers from documents before making them publicly available. Deeds must carry the auditor's stamp from the Ohio County Auditor under IC 36-2-11-14 before the recorder will accept them. All deeds and mortgages must be notarized under IC 33-42-10-2. When names on a deed are identical or similar to other index entries, IC 36-2-11-16 applies.

The Indiana Recorders Association publishes the Indiana Recording Manual, which covers all format and content requirements for Indiana deed filings. Title companies and attorneys who record in Ohio County should review it to reduce rejected submissions.

Electronic Recording in Ohio County

Ohio County accepts electronic recording for deed and mortgage documents. E-recording lets title companies, lenders, and attorneys submit land documents digitally without traveling to Rising Sun. This is practical for anyone closing on Ohio County property from another part of the state or out of state. E-recording services handle submission, fee payment, and return of the stamped document all online.

Common e-recording services used in Indiana include Simplifile and CSC eRecording. These platforms add a service fee on top of the Ohio County recording fee. Call (812) 438-3369 to confirm which e-recording platforms are currently approved in Ohio County before setting up an account. IC 36-2-11-16.5 allows Indiana counties to accept electronically signed documents that meet state standards, and IC 36-2-11-15 governs how county recorders process all submitted instruments in Indiana.

Indiana Deed Records State Portal

Indiana's State Land Office maintains state-level deed records, maps, and property photos that supplement local Ohio County deed searches and help users understand how the statewide and county recording systems relate to each other.

For Ohio County property tax data tied to deed transfers, visit Indiana Gateway. The Indiana State Land Office covers state-owned property deeds and maps across Indiana.

Ohio County Deed Recording Fees

Ohio County uses Indiana's standard recording fee schedule. Deeds cost $25.00 to record. Mortgages cost $55.00. Oversized pages carry a $5.00 per-page surcharge. Standard copies cost $1.00 per page for sizes up to 11 by 17 inches. Larger copies cost $5.00 per page. Certified copies require an additional $5.00 fee on top of the per-page copy cost. Cash or check is accepted at the Rising Sun office. The Indiana State Board of Accounts reviews all county recorder fee schedules for compliance with state law under IC 36-2-7.5-4.

Cities in Ohio County

Rising Sun is the county seat and primary community in Ohio County. All deed records for property in Ohio County are filed at the recorder's office in Rising Sun, making it the single filing location for the entire county.

Ohio County is Indiana's smallest county by population. No cities in Ohio County currently meet the population threshold for a dedicated page on this site. All deed records for Ohio County property are recorded at the Rising Sun office regardless of the area where the land is located.

Nearby Counties

Ohio County is in the far southeast corner of Indiana along the Ohio River. These neighboring Indiana counties each maintain their own recorder's office for land records.