Search Randolph County Deed Records

Randolph County deed records are filed at the Randolph County Recorder's Office in Winchester, Indiana, where Recorder Jane A. Grove maintains the official index of all deeds, mortgages, and real property instruments for this east Indiana county. The office accepts e-recording and provides online search access through Doxpop.

Randolph County Recorder's Office

The Randolph County Recorder's Office is at 100 South Main Street, Room 101, in Winchester, IN 47394. Recorder Jane A. Grove oversees all real property records for Randolph County. The office is open Monday through Friday from 8:00 AM to 4:00 PM Eastern Standard Time. Reach the recorder at (765) 584-7300. The office files and indexes deeds, mortgages, releases, easements, mechanic's liens, and plats. Every instrument filed in Randolph County gets a unique number and date stamp as part of the permanent public record.

Under IC 36-2-11, the recorder is the official keeper of all real property instruments in Randolph County. The recording date and time stamped on each document carry legal priority. Indiana's first-in-time rule means the deed recorded first for a given parcel has priority over any later recording for the same land. Buyers should record deeds promptly after any closing in Winchester or elsewhere in Randolph County to protect their ownership.

Randolph County accepts electronic recording. Simplifile and CSC eRecording are used by real estate professionals to submit deed documents digitally and receive the stamped instrument back the same day without driving to Winchester. The county also has online deed search access through Doxpop, giving both professionals and the public a way to look up recorded documents remotely. Before the recorder can accept any deed that transfers ownership, the Randolph County Auditor must review and stamp it under IC 36-2-11-14.

Searching Randolph County Property Records Online

Randolph County deed records are accessible online through Doxpop. This Indiana-focused platform lets you search by grantor name, grantee name, document type, or recording date. Once you find the record, you can view and download the document image. Doxpop covers many years of Randolph County records and is one of the most widely used tools for Indiana deed research.

For parcel and assessment data tied to Randolph County property, Beacon by Schneider Corp provides ownership information and parcel maps at no cost. This can help you confirm the correct parcel before searching for the deed in Doxpop. Tapestry by Fidlar is another pay-as-you-go option that may also cover Randolph County deed records and is worth checking if Doxpop does not have what you need.

In-person searches are also available at the Winchester office. Staff can help you look up records by name or document number at the counter. Counter searches are free; copies carry a per-page fee. Certified copies are available from the recorder. Mail requests should include a check and a self-addressed stamped envelope. Confirm fees at (765) 584-7300 before mailing payment. IC 32-21-2-3 is Indiana's recording priority statute. An unrecorded deed can be defeated by a later buyer who records first, so prompt recording in Randolph County is essential.

Recording Requirements in Randolph County

Documents submitted to the Randolph County Recorder must meet Indiana's statewide format standards. IC 36-2-11-16.5 sets the rules for paper size, margins, and print quality. White paper in standard sizes (8.5 by 11 or 8.5 by 14 inches) is required. The top margin on the first page must be at least 2 inches to allow for the official recording stamp. Other margins must be 0.5 inches or more. Text must be at least 8-point type and dark enough to reproduce clearly. Documents that do not comply will be returned unfiled.

All deeds must include the physical mailing address of each grantee under IC 32-21-2-3. The document preparer must include their name and address on the deed under IC 36-2-11-15. That statute also directs the recorder to redact Social Security numbers from documents before making them publicly available. Deeds must carry the auditor's stamp from the Randolph County Auditor under IC 36-2-11-14. All deeds and mortgages must be notarized under IC 33-42-10-2. IC 36-2-11-16 governs situations where names on a deed match other entries in the index. IC 36-2-11-16.5 extends the same legal standing to e-recorded instruments as paper documents in Randolph County.

The Indiana Recorders Association publishes the Indiana Recording Manual, which covers all of these requirements. Title companies and attorneys who file regularly in Randolph County should keep it on hand to reduce rejected submissions.

Indiana Deed Records State Portal

Indiana's State Land Office maintains state-level deed records, maps, and property photos that supplement local Randolph County deed searches and help users understand how the statewide and county recording systems work together.

For Randolph County property tax data tied to deed transfers, visit Indiana Gateway. The Indiana State Land Office covers state-owned property deeds and maps across Indiana.

Randolph County Deed Recording Fees

Randolph County uses Indiana's standard recording fee schedule under IC 36-2-7.5-4. Deeds cost $25.00 to record. Mortgages cost $55.00. Oversized pages carry a $5.00 per-page surcharge. Standard copies cost $1.00 per page for sizes up to 11 by 17 inches. Larger copies cost $5.00 per page. Certified copies require an additional $5.00 fee on top of the per-page copy cost. Fees are due at the time of submission. Cash or check is accepted at the Winchester office. The Indiana State Board of Accounts reviews all county recorder fee schedules for compliance with state law.

Cities in Randolph County

Winchester is the county seat of Randolph County. All deed records for property anywhere in Randolph County are filed at the recorder's office in Winchester, including property in Union City, Lynn, and other communities throughout the county.

No cities in Randolph County currently meet the population threshold for a dedicated page on this site. Deed records for all Randolph County property are recorded at the Winchester office regardless of where the land is located in the county.

Nearby Counties

Randolph County is in eastern Indiana along the Ohio border. These neighboring counties each maintain their own recorder's office for land records.