Putnam County Deed Records

Putnam County deed records are filed at the Putnam County Recorder's Office inside the courthouse in Greencastle, Indiana, where all property transfers, mortgages, and real estate instruments for this west-central Indiana county are indexed and open to the public for search and inspection. Note that the office closes for lunch from noon to 1:00 PM each weekday.

Putnam County Recorder's Office

The Putnam County Recorder's Office is inside the courthouse at 1 Courthouse Square in Greencastle, IN 46135. The office is open Monday through Friday from 8:00 AM to 4:00 PM Eastern Standard Time, with a lunch break from noon to 1:00 PM. That midday break is worth knowing before you make the drive to Greencastle. The office is closed during that hour, so plan to arrive before noon or after 1:00 PM. Reach the recorder at (765) 653-5613.

Under IC 36-2-11, the recorder maintains the official public index of all real property documents in Putnam County. Every document accepted for recording gets a date and time stamp that carries legal priority. Indiana follows a first-in-time rule: the deed recorded first for a given parcel takes precedence over any later recording for the same land. Buyers in Greencastle and throughout Putnam County should record their deeds promptly after closing to protect their ownership.

Putnam County accepts electronic recording for deed and mortgage documents. Simplifile and CSC eRecording are two approved platforms used by title companies and attorneys who close on Putnam County property without visiting Greencastle in person. Call (765) 653-5613 to confirm which platforms are currently accepted and how the e-recording workflow operates in Putnam County. Before the recorder can accept any deed that transfers ownership, the Putnam County Auditor must review and stamp it under IC 36-2-11-14.

Searching Putnam County Property Records

In-person searches are available at the Greencastle courthouse. Call ahead to confirm the office is open and remember the noon to 1:00 PM closure. Staff can search by grantor name, grantee name, parcel number, or document type. Counter searches are free; copies carry a per-page fee. Bring a full legal name or parcel number for the best results at the counter.

Online tools work for Putnam County deed research. Doxpop is an Indiana-focused platform with deed and mortgage records searchable by name, document type, or date. Tapestry by Fidlar offers pay-as-you-go access to Putnam County land records without a subscription. For parcel data and ownership information, Beacon by Schneider Corp may carry Putnam County records at no charge. The Indiana Recorders Association website also links to county recorder offices and provides statewide deed research resources.

Certified copies of deed records are available from the recorder's office. Mail requests should include a check and a self-addressed stamped envelope. Call (765) 653-5613 to confirm current fees before mailing. For broader property context, the Indiana Gateway portal has property tax and financial data tied to Putnam County parcels.

Recording Requirements in Putnam County

Documents submitted to the Putnam County Recorder must meet Indiana's statewide format standards. IC 36-2-11-16.5 sets the rules for paper size, margins, and print quality. White paper in standard sizes (8.5 by 11 or 8.5 by 14 inches) is required. The top margin on the first page must be at least 2 inches to allow for the official recording stamp. Other margins must be 0.5 inches or more. Text must be at least 8-point type and dark enough to reproduce clearly. Documents that do not meet these standards will be returned unfiled at the Greencastle office.

All deeds must include the physical mailing address of each grantee under IC 32-21-2-3. The document preparer must include their name and address on the deed under IC 36-2-11-15. That statute also requires the recorder to redact Social Security numbers from documents before making them publicly available. Deeds must carry the auditor's stamp from the Putnam County Auditor under IC 36-2-11-14 before the recorder will accept them. All deeds and mortgages must be notarized under IC 33-42-10-2. IC 36-2-11-16 governs situations where names on a deed are identical or similar to other index entries. IC 36-2-11-16.5 provides the legal basis for e-recorded instruments having the same standing as paper documents in Putnam County.

The Indiana Recorders Association publishes the Indiana Recording Manual, which covers all of these requirements in detail. Title companies and attorneys who file regularly in Putnam County should keep it on hand.

Indiana Deed Records State Portal

Indiana's State Land Office maintains state-level deed records, maps, and property photos that supplement local Putnam County deed searches and provide context for how the statewide and county recording systems work together.

For Putnam County property tax data tied to deed transfers, visit Indiana Gateway. The Indiana State Land Office covers state-owned property deeds and maps across Indiana.

Putnam County Deed Recording Fees

Putnam County uses Indiana's standard recording fee schedule under IC 36-2-7.5-4. Deeds cost $25.00 to record. Mortgages cost $55.00. Oversized pages carry a $5.00 per-page surcharge. Standard copies cost $1.00 per page for sizes up to 11 by 17 inches. Larger copies cost $5.00 per page. Certified copies require an additional $5.00 fee on top of the per-page copy cost. Fees are due at the time of submission. Cash or check is accepted at the Greencastle courthouse. The Indiana State Board of Accounts reviews all county recorder fee schedules for compliance with state law.

Cities in Putnam County

Greencastle is the county seat of Putnam County. All deed records for property anywhere in Putnam County are filed at the recorder's office in Greencastle, including property in Cloverdale, Roachdale, and other communities throughout the county.

No cities in Putnam County currently meet the population threshold for a dedicated page on this site. Deed records for all Putnam County property are recorded at the Greencastle courthouse regardless of where the land is located in the county.

Nearby Counties

Putnam County is in west-central Indiana and shares borders with these counties, each of which maintains its own recorder's office for deed filings.