Vigo County Deed Records

Vigo County deed records are filed at the County Recorder's Office on the first floor at 33 South 3rd Street in Terre Haute, Indiana, where the Recorder maintains the official index of all recorded real property documents in the county. Online access is available through Doxpop and the Vigo County GIS system, with e-recording available for professional document submission.

Vigo County Recorder's Office

The Vigo County Recorder's Office is on the first floor at 33 South 3rd Street in Terre Haute. This office is the official keeper of all land records in Vigo County. Staff record and index deeds, mortgages, releases, mechanic's liens, easements, and plat maps. Every document filed with the Recorder becomes part of the permanent public record for Vigo County. Under IC 36-2-11, county recorders must accept, record, and index all real property instruments submitted in proper form and make them available to the public.

When a deed is filed at the Vigo County Recorder, it receives a document number, date and time stamp, and an index entry by grantor and grantee name. This index lets anyone search ownership history for any parcel in Vigo County. The office is open Monday through Friday, 8:00 AM to 4:00 PM Eastern Standard Time. Phone is (812) 462-3381. Staff can answer questions about recording requirements, fees, and how to search the index.

Vigo County accepts e-recording, which is used by title companies and lenders throughout the Terre Haute area. Electronic submissions through Simplifile (800-460-5657) or CSC eRecording (866-652-0111) let professionals record documents without coming to the courthouse. The recording fee is the same for e-recording as for in-person submissions under IC 36-2-7.5-4.

Search Vigo County Deed Records Online

Vigo County deed records are available online through Doxpop. This Indiana-focused platform covers many Indiana counties and provides access to recorded land instruments. You can search by party name, document number, or legal description and view images of the actual documents filed in Vigo County. Doxpop offers subscription plans and pay-per-search options. Check the Doxpop site for current plan options covering Vigo County records.

The Vigo County GIS system is another online resource for property and deed record searches. GIS data includes parcel maps, ownership information, and property details for land in Vigo County. The GIS is a useful complement to the Recorder's index when you need spatial or address-based property information. Use GIS to find a parcel, then search Doxpop to pull the related deed records. For parcel identification, Beacon by Schneider Corp also covers many Indiana counties, showing property boundaries, current ownership, and assessed values.

Certified copies of Vigo County deed records must be obtained from the Recorder's Office directly at (812) 462-3381. Online platforms give image access but not certified copies. Certified copies require the Recorder's stamp and are needed for many legal purposes including title insurance and estate administration. Call to arrange for a certified copy by mail or pick one up at the courthouse in Terre Haute.

IC 32-21-2-3 is Indiana's recording priority statute. A deed that is not recorded can be defeated by a later buyer who records first. Every buyer of Vigo County property should record their deed with the Recorder immediately after closing. The Indiana Gateway portal has financial and property data for Vigo County that can support due diligence alongside deed record research.

Vigo County Recording Requirements

Documents submitted for recording in Vigo County must meet Indiana's statewide standards. IC 36-2-11-16.5 sets rules for paper size, margins, and print quality. White paper in standard sizes (8.5 by 11 or 8.5 by 14 inches) is required. The top margin on the first page must be at least 2 inches. All other margins must be 0.5 inches or more. All text must be at least 8-point type and dark enough to reproduce clearly. Documents that do not comply will be returned unfiled at the Vigo County Recorder's Office.

All deeds in Vigo County must include the physical mailing address of each grantee under IC 32-21-2-3. The document preparer must include their name and address under IC 36-2-11-15. That statute also directs the recorder to redact Social Security numbers before making documents publicly available. Deeds that transfer property must carry an auditor's stamp from the Vigo County Auditor under IC 36-2-11-14 before being accepted for recording. All deeds and mortgages must be notarized under IC 33-42-10-2. The notary must sign and seal the document. When names on a deed are identical or similar, IC 36-2-11-16 applies. Most property transfers in Vigo County also require a Sales Disclosure Form for the county assessor.

The Indiana Recorders Association publishes the Indiana Recording Manual, which covers all of these requirements. Title companies and attorneys who record in Vigo County should review the manual before submitting documents at the Terre Haute office.

Indiana Deed Records State Portal

Indiana's State Land Office maintains state-level deed records, maps, and property photos. These resources supplement local Vigo County deed searches and provide context for how the statewide and county recording systems relate to each other in Indiana.

For Vigo County property tax data linked to deed transfers, visit Indiana Gateway. The Indiana State Land Office covers state-owned property deeds and maps relevant to west-central Indiana research.

Vigo County Deed Recording Fees

Vigo County uses Indiana's standard recording fee schedule under IC 36-2-7.5-4. Deeds cost $25.00 to record. Mortgages cost $55.00. Oversized pages carry a $5.00 per-page surcharge. Standard copies cost $1.00 per page for sizes up to 11 by 17 inches. Larger copies cost $5.00 per page. Certified copies require an additional $5.00 fee plus the per-page copy cost. Cash or check is accepted at the counter in Terre Haute. For e-recording, fees are the same as in-person submissions, though the e-recording platform may add its own transaction charge. The Indiana State Board of Accounts reviews all county recorder fee schedules for compliance with state law. Call (812) 462-3381 to confirm current fees before visiting or submitting electronically.

Cities in Vigo County

Terre Haute is the county seat of Vigo County and the largest city in west-central Indiana. All deed records for property in Vigo County, including property in Terre Haute, are filed at the Vigo County Recorder's Office at 33 South 3rd Street in Terre Haute.

Other communities in Vigo County include West Terre Haute and Seelyville. All properties in these areas file deed records at the Vigo County Recorder in Terre Haute.

Nearby Counties

Vigo County is in west-central Indiana near the Illinois border. These Indiana counties share borders with Vigo County and each has its own recorder's office.